April 21st, 2014 Board
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VILLAGE OF ALSIP 1
MINUTES OF 2
BOARD OF TRUSTEES MEETING 3
April 21, 2014 4
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Mayor Kitching called the meeting to order at approximately 7:30 p.m. Clerk Venhuizen called 6
the roll with the following in attendance: Trustees Shapiro, McGreal, Dalzell, Ryan, Michaels 7
and Dwyer, Mayor Kitching and Village Attorney Kathleen Elliott. 8
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MAYOR’S REPORT: Mayor Kitching updated the Board on the Pulaski Road Lighting Project. 10
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CLERK’S REPORT: Clerk Venhuizen presented: 1) IDOT Motor Fuel Tax Allotment for 12
February, 2014 in the amount of $39,148.54. 2) IDOT Motor Fuel Tax Allotment for March, 13
2014 in the amount of $30,782.23. 3) Request for approval of a Resolution Authorizing the 14
Release of Certain Closed Session Minutes. 15
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ATTORNEY REPORT: No report. 17
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ENGINEER’S REPORT: Village Engineer, Bill Dolan, presented: 1) Request for approval to 19
award the Pulaski Sidewalk Program to Davis Concrete Construction Company at the proposed 20
amount of $520,938.75. The low bidder A Lamp Concrete Contractors, Inc. withdrew their bid 21
and was released from contract. 22
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PUBLIC FORUM: Mayor Kitching asked for input from the public; there was none. 24
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FINANCE REPORT: Trustee Shapiro presented: 1) Request for approval of a list of payroll 26
dated April 4, 2014 totaling $373,665.39. 2) Request for approval of a list of payroll dated April 27
18, 2014 totaling $449,855.80. 3) Request for approval of a list of accounts payable dated April 28
21, 2014, totaling $404,847.83. 4) Request for approval of an Ordinance Providing for the 29
Supplemental Appropriation of Funds for the Corporate Purposes of the Village of Alsip for the 30
Fiscal Year Beginning May 1, 2013 and Ending April 30, 2014. 5) Request for approval of an 31
Ordinance Amending Ordinance No. 2013-7-2 of the Village of Alsip Entitled “The 2013-2014 32
Annual Appropriation Ordinance.” 6) Request for approval of a Resolution to Support and 33
Consent to the Class 6b Incentive Eligibility Application for Ken Williams, LLC for the 34
Property located at 4101 W. 124th Place, Alsip, Illinois. 35
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FIRE DEPARTMENT REPORT: Trustee Michaels presented: 1) Request for approval of the 37
monthly report for March, 2014 based on our National Fire Incident Reporting System (NFIRS) 38
data. A brief summary of the report was given. 2) Request for approval to pay the second half of 39
the Shift Commander and Asst. Shift Commander differential pay for $2,625.00 for fiscal year 40
2013/2014. 3) Request for approval of the adoption of a lessee resolution; lease purchase 41
agreement between Tax Exempt Leasing Corp. and the Village of Alsip for one (1) 2013 Road 42
Rescue Type 3 Ultramedic Ambulance at an estimated cost of $165,131.50. 4) Report the Alsip 43
Fire Department will be hosting an Illinois Fire Service Institute Hazardous Materials 44
Technician class during the last weekend of April and first weekend of May. Trustee Michaels 45
thanked Arkema Emulsion Systems at 12840 S. Pulaski for their continued support of these 46
classes and allowing us to use their facility for realistic and meaningful training. 47
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POLICE DEPARTMENT REPORT: Trustee Shapiro presented: 1) Request for approval of the 49
Garcia timesheets. 2) March, 2014 Monthly Health and Police Department Activity Report. A 50
brief summary was given. 3) Request for approval of an Ordinance Deleting Personal Property 51
and a Property Control Sheet for Deletion of Vehicles. 4) Request for approval of a request from 52
the Alsip Little League and the Alsip Park District Girls Softball to block the streets at 119th 53
Street, Keeler and 119th Place on Saturday, April 26, 2014 from 10:15 a.m. to 11:15 a.m. for 54
their annual opening day ceremony parade. They are also requesting Police and Fire vehicle 55
presence. An invitation is also extended to the Mayor and Village Trustees. 56
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PUBLIC WORKS DEPARTMENT REPORT: Trustee Dwyer presented: 1) March Monthly 58
Activity Report. A brief summary was given. 2) Request for approval of a Resolution 59
Approving an Emergency Equipment Memorandum of Understanding (MOU) Between the 60
County of Cook and the Village of Alsip. 61
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Board of Trustees meeting 63
April 21, 2014 64
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Public Works Report continued 66
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3) Request for approval of a contract with GSI NETWORKS, pending attorney review, 68
regarding LED Roadway Lighting. Trustee Dwyer recommended tabling this item. Following 69
discussion the Board decision was to further discuss this item later in the meeting. 4) Report of 70
the 2013/14 end of winter snow removal operations. 71
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BUILDING DEPARTMENT REPORT: Trustee Michaels presented: 1) Monthly Report for 73
March, 2014. A brief summary was given. 2) Request for approval to start construction prior to 74
MWRD permit being issued for Bimbo Bakeries at 12857 S. Hamlin Court. Trustee Michaels 75
reported the Village has a Hold Harmless Agreement. 3) Request for approval to refer a request 76
from Illinois Concealed Carry Training Academy for an indoor or mobile shooting range at 77
3820 West 128th Place, to the Planning & Zoning Commission for review and hearing for a 78
Special Use Permit.4) Request for approval of an Ordinance Approving a Second Ground Sign 79
at 5159 West 111th Street in the Village of Alsip, Cook County, Illinois. The preparation of this 80
ordinance was previously approved at the March 17, 2014 meeting. Trustee Ryan reported that 81
this Ordinance approves a second ground sign and contains no description or measurements 82
which raise the question of whether it complies with Village ordinance. Attorney Elliott 83
explained when this request was granted in the year 2000, the sign was installed; however, no 84
ordinance was prepared. 85
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SEWER & WATER: Trustee Dalzell presented: 1) Request for approval to award the Pulaski 87
Road, 115th Street to 117th Street Water Main Replacement to the lowest bidder, Alsterda 88
Construction, in the amount of $356,701.04. This item was previously presented by Robinson 89
Engineering at the April 7, 2014 Board meeting, but was inadvertently omitted from the 90
Consent Agenda and received no formal vote. It is on tonight’s Consent Agenda. 91
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LICENSE REPORT: Trustee Ryan presented: 1) Request for approval of a list of licenses dated 93
April 14, 2014. 94
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PLANNING & ZONING REPORT: Trustee Dwyer presented: 1) Request for approval of an 96
Ordinance Approving a Resubdivision of Property Located at 12857 S. Hamlin Court. The 97
preparation of this ordinance was previously approved at the April 7, 2014 meeting. 2) Request 98
for approval of an Ordinance Regarding a Zoning Change at 12262 South Pulaski in the Village 99
of Alsip, Cook County, Illinois. The preparation of this ordinance was previously approved at 100
the April 7, 2014 meeting. 101
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REPORTS OF SPECIAL COMMITTEES 103
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VILLAGE PROPERTIES: Trustee Michaels presented: 1) Request for approval to waive the 105
bidding process and to have the attorney prepare a contract with Total Automation Concepts, 106
Inc. to replace the antiquated Novar Control System at a total cost of $129,750.00, which 107
includes the installation of a heat coil and duct work for the Clerk’s office. 108
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INSURANCE COMMITTEE: Trustee McGreal presented: 1) The Employee Assistance 110
Program rollout was on March 1, 2014, and each department attended a meeting with the 111
vendor. 112
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ORDINANCE & LEGISLATION: Trustee Dalzell presented: 1) Request for approval of a 114
Resolution Authorizing a Moratorium on the Establishment of Medical Cannabis Facilities 115
and/or the Issuance of Building Permits or Zoning Certificates of Compliance for Construction 116
of Operation of Such Uses in the Village of Alsip. The Moratorium is effective for 90 days 117
commencing with the passage of this Ordinance. 118
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IT COMMITTEE: Trustee Ryan presented: 1) Report the Village website has been updated 120
with current information. 121
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Board of Trustees meeting 125
April 21, 2014 126
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BOAT LAUNCH: Trustee Ryan presented: 1) Request for approval to add an additional twenty 128
hours to the Boat Launch employee schedule. Consensus was previously received at the April 129
14, 2014 Board Committee meeting. 130
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PRESENTATIONS, PETITIONS, COMMUNICATIONS: None. 132
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CONSENT AGENDA 134
Mayor Kitching asked if there were any items to be removed from the Consent Agenda. Trustee 135
Dwyer removed Item T, Trustee McGreal removed Items G and L and Trustee Ryan removed 136
Item A. 137
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Motion by Trustee Michaels to establish the Consent Agenda as amended; seconded by Trustee 139
Shapiro. 140
Consent Agenda 141
A. Approval of the minutes of the April 7, 2014 Board meeting. (Removed) 142
B. Approval of the minutes of the April 14, 2014 Committee meeting. 143
C. Approval of a list of payroll dated April 4, 2014, totaling $373,665.39. 144
D. Approval of a list of payroll dated April 18, 2014, totaling $449,855.80. 145
E. Approval of a list of accounts payable dated April 21, 2014 totaling $404,847.83. 146
F. Approval of a list of licenses dated April 14, 2014. 147
G. Approval of an ORDINANCE PROVIDING FOR THE SUPPLEMENTAL 148
APPROPRIATION OF FUNDS FOR THE CORPORATE PURPOSES OF THE 149
VILLAGE OF ALSIP FOR THE FISCAL YEAR BEGINNING MAY 1, 2013 AND 150
ENDING APRIL 30, 2014. (Removed) 151
H. Approval of an ORDINANCE AMENDING ORDINANCE NO. 2013-7-2 OF THE 152
VILLAGE OF ALSIP ENTITLED “THE 2013-2014 ANNUAL APPROPRIATION 153
ORDINANCE.” Ordinance No. 2014-4-1. 154
I. Approval of an ORDINANCE DELETING PERSONAL PROPERTY. 155
Ordinance No. 2014-4-2. 156
J. Approval of an ORDINANCE APPROVING A SECOND GROUND SIGN AT 5159 157
W. 111TH STREET IN THE VILLAGE OF ALSIP, COOK COUNTY, ILLINOIS. 158
Ordinance No. 2014-4-3. 159
K. Approval of an ORDINANCE APPROVING A RESUBDIVISION OF PROPERTY 160
LOCATED AT 12857 S. HAMLIN COURT. Ordinance No. 2014-4-152-1. 161
L. Approval of an ORDINANCE REGARDING A ZONING CHANGE AT 12262 162
SOUTH PULASKI IN THE VILLAGE OF ALSIP, COOK COUNTY, ILLINOIS. 163
(Removed) 164
M. Approval of a RESOLUTION AUTHORIZING THE RELEASE OF CERTAIN 165
CLOSED SESSION MINUTES. Resolution 2014-4-R-2. 166
N. Approval of a RESOLUTION TO SUPPORT AND CONSENT TO THE CLASS 6B 167
INCENTIVE ELIGIBILITY APPLICATION FOR KEN WILLIAMS, LLC FOR THE 168
PROPERTY LOCATED AT 4101 W. 124TH PLACE, ALSIP. 169
Resolution No. 2014-4-R-3. 170
O. Approval of a RESOLUTION APPROVING AN EMERGENCY EQUIPMENT 171
MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE COUNTY OF 172
COOK AND THE VILLAGE OF ALSIP. Resolution No 2014-4-R-4. 173
P. Approval of a RESOLUTION AUTHORIZING A MORATORIUM ON THE 174
ESTABLISHMENT OF MEDICAL CANNABIS FACILITIES AND/OR THE 175
ISSUANCE OF BUILDING PERMITS OR ZONING CERTIFICATES OF 176
COMPLIANCE FOR CONSTRUCTION OR OPERATION OF SUCH USES IN THE 177
VILLAGE OF ALSIP. Resolution No. 2014-4-R-5. 178
Q. Acceptance of the IDOT Motor Fuel Tax Allotment for February, 2014 in the amount of 179
$39,148.54. 180
R. Acceptance of the IDOT Motor Fuel Tax Allotment for March, 2014 in the amount of 181
$30,782.23. 182
S. Approval to award the Pulaski Sidewalk Program to Davis Concrete Construction 183
Company at the proposed amount of $520,938.75. 184
T. Approval of a contract with GSI NETWORKS, pending attorney review, regarding LED 185
Roadway Lighting. (Removed) 186
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Board of Trustees meeting 187
April 21, 2014 188
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U. Approval to pay the second half of the Shift Commander and Asst. Shift Commander 190
differential pay of $2,625.00 for fiscal year 2013/2014. 191
V. Approval of the adoption of a lessee resolution; lease purchase agreement between Tax 192
Exempt Leasing Corp. and the Village of Alsip for one (1) 2013 Road Rescue Type 3 193
Ultramedic Ambulance at an estimated cost of $165,131.50. 194
W. Approval of the Garcia timesheets. 195
X. Approval of a request from the Alsip Little League ad Alsip Park District Girls Softball 196
to block the streets of 119th Street, Keeler, and 119th Place, on Saturday, April 26, 204, 197
from 10:15 a.m. – 11:15 a.m. for their annual opening ceremony parade. 198
Y. Approval of a request to start construction prior to the MWRD permit being issued for 199
Bimbo Bakeries at 12857 S. Hamlin Court. 200
Z. Approval to refer a request from Illinois Concealed Carry Training Academy for an 201
indoor or mobile shooting range at 3820 West 128th Place, to the Planning & Zoning 202
Commission for review and hearing for a Special Use Permit. 203
AA. Approval to award the Pulaski Road, 115th Street to 117th Street Water Main 204
Replacement to the lowest bidder, Alsterda Construction in the amount of $356,701.04. 205
BB. Approval to waive the bidding process and to have the attorney prepare a contract with 206
Total Automation Concepts, Inc. to replace the antiquated Navar Control System at a 207
total cost of $129,750.00, which includes the installation of a heat coil and duct work for 208
the Clerk’s Office. 209
CC. Approval to add additional twenty hours to the Boat Launch employee schedule. 210
Consensus was previously received from the Board at the April 14, 2014 Committee 211
meeting. 212
DD. Acceptance of committee reports as presented. 213
Roll #1: Voting “aye”: Trustees Shapiro, McGreal, Dalzell, Ryan, Michaels and Dwyer. 214
Motion carried 6-0. 215
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Motion by Trustee Shapiro to approve the Consent Agenda as presented; seconded by Trustee 217
Michaels. 218
Roll #2: Voting “aye”: Trustees Shapiro, McGreal, Dalzell, Ryan, Michaels and Dwyer. 219
Motion carried 6-0. 220
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Items Removed from the Consent Agenda 222
ITEM A: Trustee Ryan amended the April 7, 2014 Board Meeting minutes, line 27 and 28. 223
Motion by Trustee Ryan to approve the minutes of the April 7, 2014 Board Meeting minutes 224
with the following amendment to lines 27 and 28: Roll #1: Voting “aye”: Trustees Shapiro, 225
McGreal, Michaels and Dwyer. Voting “nay”: Trustee Ryan. Motion carried 4-1; seconded by 226
Trustee McGreal. 227
Roll #3: Voting “aye”: Trustees Shapiro, McGreal, Dalzell, Ryan, Michaels and Dwyer. 228
Motion carried 6-0. 229
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ITEM G: Trustee McGreal questioned if the SSJAWA Bond payment included principal and 231
interest and if it is paid one or twice annually. Mayor Kitching reported it is an annual payment. 232
Trustee McGreal voiced concern with voting on this payment when the Village has received 233
nothing to date, such as a feasibility study. 234
Motion by Trustee Shapiro to approve an ORDINANCE PROVIDING FOR THE 235
SUPPLEMENTAL APPROPRIATION OF FUNDS FOR THE CORPORATE PURPOSES OF 236
THE VILLAGE OF ALSIP FOR THE FISCAL YEAR BEGINNING MAY 1, 2013 AND 237
ENDING APRIL 30, 2014; seconded by Trustee Michaels. 238
Roll #4: Voting “aye”: Trustees Shapiro, Dalzell, Ryan, Michaels and Dwyer. 239
Voting “nay”: Trustee McGreal. Motion carried 5-1. Ordinance No. 2014-4-4. 240
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ITEM L: Trustee McGreal called for a separate motion and roll call vote on this item. 242
Motion by Trustee Dwyer to approve an ORDINANCE REGARDING A ZONING CHANGE 243
AT 12262 SOUTH PULASKI IN THE VILLAGE OF ALSIP, COOK COUNTY, ILLINOIS; 244
seconded by Trustee Shapiro. 245
Roll #5: Voting “aye”: Trustees Shapiro, Dalzell, Ryan, Michaels and Dwyer. 246
Voting “nay”: Trustee McGreal. Motion carried 5-1. Ordinance No. 2014-4-152-2. 247
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Board of Trustees meeting 249
April 21, 2014 250
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ITEM T: Trustee Dwyer reported there were many questions to be answered prior to approval 252
of the contract with GSI NETWORKS. 253
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Trustee Dwyer questioned the reason for not bidding this project, and Attorney Elliott explained 255
GSI is a sole source provider and the appropriate wording is included in the ordinance. A 256
GSI representative explained the “sole source provider” is based on both the technology of 257
the lights tied to the variable power source. Discussion followed. Trustee Shapiro reiterated the 258
fact that the contract is effective only if the revenue sources such as grants are received by the 259
Village. The GSI representative pointed out the scope of the project will be based on the 260
revenues received with a maximum scope of 1,255 lights. Trustee Ryan questioned when the 261
Village will experience savings on the 1.6 million dollar 12-year loan; the GSI rep responded 262
immediately. The GSI rep further explained that with the anticipated $600,000 in grant money, 263
the estimated Village bond payment would be $100,000 annually. Trustee Ryan questioned the 264
Village need for street repairs/replacements versus upgrading the street lighting system. The 265
GSI rep reported street repairs are short term investments whereas the lights are a long term 266
investment, with a return on your investment. In response to questions from Trustee Dwyer, the 267
GSI rep reported the company has been in business for five years, lights are manufactured in the 268
US and conform to IDOT specifications. In response to questions from Trustee Ryan, the GSI 269
rep reported Meade Electric will perform the work, and the project should be completed within 270
six months. Discussion was held on working with ComEd. Trustee Dalzell voiced concern that 271
the information provided by the attorney lacked any stipulation on waiving the bid process or 272
any sole source documentation. Discussion followed. 273
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Motion by Trustee Dwyer to approve the contract with GSI NETWORKS, pending attorney 275
review and ComEd agreement for the LED Roadway Lighting Project; seconded by Trustee 276
Shapiro. 277
Roll #6: Voting “aye”: Trustees Shapiro, Dalzell, Michaels and Dwyer. 278
Voting “nay”: Trustees McGreal and Ryan. Motion carried 4-2. 279
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UNFINISHED BUSINESS: Trustee McGreal asked the status of the McMahon sump pump 281
problem. Superintendent Fraider reported the Building Inspector visited the site and was 282
promised resolution. 283
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NEW BUSINESS: None. 285
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ADJOURNMENT: Motion by Trustee Shapiro to adjourn; seconded by Trustee McGreal. All 287
in favor; none opposed. Motion carried, meeting adjourned at approximately 8:45 p.m. 288
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Respectfully submitted, 290
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_______________________________ 294
Deborah Venhuizen 295
Village Clerk, Alsip, Illinois 296
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