April 7th, 2014 Board
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VILLAGE OF ALSIP 1
MINUTES OF 2
BOARD OF TRUSTEES MEETING 3
April 7, 2014 4
Line 24 corrected at 4/14/2014 meeting. Line 27 corrected at the 4/21/14 meeting. 5
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Mayor Kitching called the meeting to order at approximately 7:30 p.m. Clerk Venhuizen called 7
the roll with the following in attendance: Trustees Shapiro, McGreal, Ryan, Michaels and 8
Dwyer, Mayor Kitching and Village Attorney Kathleen Elliott. Absent: Trustee Dalzell. 9
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BID OPENING: Robinson Engineering - Pulaski Sidewalk Program 11
Clerk Venhuizen opened and read the following bids: 12
Triggi Construction, 1975 Powis Road, West Chicago IL, bid bond, $582,946.25 13
Hooks Concrete & Construction, P.O. Box 492, Glenwood, IL, bid bond, $631,839.40 14
A Lamp Concrete Contractors Inc., 1900 Wright Blvd. Schaumburg, IL, bid bond, $432,264.00 15
J&J Newell Concrete Contractors, Inc., P.O. Box 329, Calumet City, IL, bid bond, $515,857.00 16
Davis Concrete Construction Co., 11633 S. Mayfield Ave., Alsip, IL, bid bond, $520,938.75 17
Clerk Venhuizen referred the bids to committee for review and recommendation. 18
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MAYOR’S REPORT: Report of a new automotive tool and supply company that recently 20
opened in Alsip. 21
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CLERK’S REPORT: Clerk Venhuizen presented: 1) Report on the three Board meeting 23
schedules, A, B and C. Following discussion a motion was made by Trustee McGreal to 24
approve the annual Board Meeting Schedule for fiscal year 2014-2015, Plan B, on a trial basis; 25
seconded by Trustee Dwyer. 26
Roll #1: Voting “aye”: Trustees Shapiro, McGreal, Michaels and Dwyer. Voting “nay”: Trustee 27
Ryan. Motion carried 4-1. Item G was pulled from the Consent Agenda. 28
Clerk Venhuizen reported under Plan B there will be two meetings per month for June, July and 29
August. The Clerk’s office will submit a schedule for sending information for the agenda. 30
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ATTORNEY REPORT: No report. 32
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ENGINEER’S REPORT: Village Engineer, Bill Dolan, presented: 1) Request for approval to 34
award the Pulaski Road, 115th Street to 117th Street Water Main Replacement to the lowest 35
bidder, Alsterda Construction, in the amount of $356,701.04. Mayor Kitching questioned the 36
status of the Pulaski Road Lighting Project. 37
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PUBLIC FORUM: Mayor Kitching asked for input from the public; there was none. 39
FINANCE REPORT: Trustee Shapiro presented: 1) Request for approval of a list of payroll 40
dated March 21, 2014 totaling $388,313.50. 2) Request for approval of a list of accounts 41
payable dated April 7, 2014 totaling $1,145,986.03. 42
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FIRE DEPARTMENT REPORT: Trustee Michaels presented: 1) Request for approval of the 44
updated rules and regulations with the modified recommendations submitted by Trustee Dalzell. 45
Discussion was held on the sexual harassment policy and it was decided to add the words 46
“pending Village-wide Sexual Harassment Policy,” to Item H on the Consent Agenda. 2) 47
Request for approval to have Cross Points replace the fire alarm system at Fire Station #2 with a 48
fully compliant NFPA fire alarm system for a cost of $12,860. 3) Letter of commendation from 49
Ms. Zotti of California, directed toward Bob Ricker, Deputy Fire Chief, for the assistance he 50
provided to me and my family during an incident on December 28, 2013 at my mother’s condo 51
building in Alsip. 52
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POLICE DEPARTMENT REPORT: Trustee Shapiro presented: 1) Request for approval of the 54
Garcia timesheets. 55
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PUBLIC WORKS DEPARTMENT REPORT: Trustee Dwyer presented: 1) Request for 57
approval of the adoption of a lessee resolution; lease purchase agreement between Tax Exempt 58
Leasing Corporation and the Village of Alsip for one (1) 2014 F350, one (1) 2014 Ford F550 59
Dump Truck and one (1) 2014 Vermeer Chipper at an estimated cost of $189,195. 2) Request 60
for approval to purchase a new Hotsy High Pressure Washer System from Great Lakes 61
Distributing at a cost of $6,240.00 to replace the current system which is inoperable. 62
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Board of Trustees meeting 63
April 7, 2014 64
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BUILDING DEPARTMENT REPORT: Trustee Michaels presented: 1) Request for approval 66
for First Midwest Bank, 11900 S. Pulaski to place promotional flags on their property on the 67
east side of their building along Pulaski, not to be in the parkway and for no longer than 60 68
days. 2) Request for approval for Jewel-Osco to erect a temporary tent for their garden center at 69
the south end of the parking lot, located at 12001 S. Pulaski, from April 10, 2014 through June 70
30, 2014. 3) Request for approval for Home Depot Store located at 12000 S. Cicero to have a 71
corral display for flowers and plans from April 9, 2013 through July 9, 2014, in the parking lot 72
in front of their garden center. Trustee McGreal questioned pedestrian safety at the Jewel-Osco 73
temporary tent. Discussion followed. 74
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SEWER & WATER: Trustee Ryan presented: 1) Request for approval to award the bid project 76
for the Lift Station Upgrade to Genko Industries, low bidder at $328,323. This project was bid 77
on March 10, 2014. Trustee Ryan questioned Water Commissioner Behrens on whether it was 78
advisable to have a professional engineer perform a final inspection for this project. 79
Commissioner Behrens reported he and Genko reps will perform the final inspection and issue 80
final approval; the same procedure used on previous similar projects. 81
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LICENSE REPORT: Trustee Ryan presented: 1) Request for approval of a list of licenses dated 83
March 31, 2014. 84
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PLANNING & ZONING REPORT: Trustee Dwyer presented: 1) Request for acceptance of the 86
Planning & Zoning Commission recommendation and for approval to have the attorney prepare 87
an Ordinance to re-subdivide two lots into one for the property commonly known as 12857 S. 88
Hamlin Ct. (Case 2014-2-RS-200). 2) Request for acceptance of the Planning & Zoning 89
Commission recommendation and for approval to have the attorney prepare an ordinance for a 90
change in Zoning from B-1 to B-3 Special Use, to allow for the sale of liquor for the property 91
commonly known as Dotty’s. (Case 2014-2-Z-100). Mayor Kitching noted the address for 92
Dotty’s is 12262 S. Pulaski. Trustee McGreal questioned why Dotty’s was open for business 93
without the proper zoning. Discussion followed. 94
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REPORTS OF SPECIAL COMMITTEES 96
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VILLAGE PROPERTIES: No report. 98
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INSURANCE COMMITTEE: Trustee McGreal presented: 1) Request for approval of the 100
renewal amounts for Property and Casualty coverage for May 1, 2014-April 30, 2015 with QBE 101
(Senior Heritage Apartments) $109,066, ESIP (Fire Department) $35,565, Brit Insurance 102
(Remainder of Village Property) $173,499, for a total of $318,130. 2) Request for approval of 103
the renewal amount for Employee Life Insurance for May 1, 2014-April 30, 2015 with Blue 104
Cross Blue Shield $13,085. 3) Request for approval of the Employee Benefits Insurance 105
Program renewal with Blue Cross Blue Shield and Cobra Rates for Fiscal Year 2014/2015 106
effective June 1, 2014. The rates have been provided to the Board. 107
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ORDINANCE & LEGISLATION: Trustee Shapiro presented: 1) Report a committee meeting 109
was held on April 1, 2014 to review ordinances that need to be renewed. The committee 110
selected and prioritized 12-13 ordinances for review. 111
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IT COMMITTEE: Trustee Ryan presented: 1) Report the audio and video system for the Board 113
room is included in the 2014-15 FY budget. 114
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BOAT LAUNCH: Trustee Ryan presented: 1) Report the Boat Launch opened on April 1, 116
2014. Discussion was held on increasing the number of Boat Launch employees to three, and 117
delivery of forms to the site. Trustee Ryan reported receipt of a contract from Great Lakes 118
Marine Supply for placement of a boat supply vending machine at the Boat Launch. The 119
attorney will review the contract and the Board agreed to place this item on the April 14, 2014 120
Committee meeting agenda as an action item. Chief Radz reported the 5th District Swat Team 121
will be using the Boat Launch on April 10, 2014 for training purposes. 122
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Board of Trustees meeting 125
April 7, 2014 126
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PRESENTATIONS, PETITIONS, COMMUNICATIONS: None. 129
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CONSENT AGENDA 131
Mayor Kitching asked if there were any items to be removed from the Consent Agenda in 132
addition to Item G. Trustee Ryan removed Item P and Trustee McGreal removed Items N and R. 133
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Motion by Trustee Shapiro to establish the Consent Agenda as amended; seconded by Trustee 135
Michaels. 136
Consent Agenda 137
A. Approval of the minutes of the March 17, 2014 Board meeting. 138
B. Approval of the minutes of the March 17, 2014 Public Hearing, National Pollutant 139
Discharge Elimination System (NPDES) Permit Program. 140
C. Approval of minutes of March 31, 2014 Committee meeting. 141
D. Approval of a list of payroll dated March 21 2014, totaling $388,313.50. 142
E. Approval of a list of accounts payable dated April 7, 2014 totaling $1,145,986.03. 143
F. Approval of a list of licenses dated March 31, 2014. 144
G. Approval of the annual Board meeting Schedule for fiscal year 2014-2015. (removed) 145
H. Approval of the updated rules and regulations with the modified recommendations for 146
the Fire Department, with the addition of “pending the Village-wide Sexual Harassment 147
Policy.” 148
I. Approval to have Cross Points replace the fire alarm system at Fire Station #2 with a 149
fully compliant NFPA fire alarm system for a cost of $12,860. 150
J. Approval of the Garcia timesheets. 151
K. Approval of the adoption of a lessee resolution; lease purchase agreement between Tax 152
Exempt Leasing Corp. and the Village of Alsip for one (1) 2014 Ford F350, one (1) 153
2014 Ford F550 Dump Truck and one (1) 2014 Vermeer Chipper at an estimated cost of 154
$189,432. 155
L. Approval for Public Works to purchase a new Hotsy High Pressure Washer System from 156
Great Lakes Distributing at a cost of $6,240.00 to replace the current system which is 157
inoperable. 158
M. Approval for First Midwest Bank, 11900 S. Pulaski to place promotional flags on their 159
property on the east side of their building along Pulaski, not to be in the parkway and for 160
no longer than 60 days. 161
N. Approval for Jewel-Osco to erect a temporary tent for their garden center at the south 162
end of the parking lot located at 12001 S. Pulaski, from April 10, 2014 through June 30, 163
2014. (removed) 164
O. Approval for Home Depot Store located at 12000 S. Cicero to have a corral display for 165
flowers and plants from April 9, 2014 through July 9, 2014, in the parking lot in front of 166
their garden center. 167
P. Approval to award the bid project for the Lift Station Upgrade to Genko Industries, low 168
bidder at $328,323. This project was bid on March 10, 2014. (removed) 169
Q. Acceptance of the Planning & Zoning Commission recommendation and for approval to 170
have the attorney prepare an Ordinance to re-subdivide two lots into one for the property 171
commonly known as 12857 S. Hamlin Ct. (Case 2013-2-RS-200). 172
R. Acceptance of the Planning & Zoning Commission recommendation and for approval to 173
have the attorney prepare an Ordinance for a change in Zoning from B-1 to B-3 Special 174
Use, to allow for the sale of liquor for the property commonly known as Dotty’s. (Case 175
2014-2-A-100) (removed) 176
S. Approval of the renewal amounts for Property and Casualty coverage for May 1, 2014 - 177
April 30, 2015 with QBE (Senior Heritage Apartments) $109,066, ESIP (Fire 178
Department) $35,565, Brit Insurance (Remainder of Village Property) $173,499 for a 179
total of $318,130. 180
T. Approval of the renewal amount for Employee Life Insurance for May 1, 2014 – April 181
30, 2015 with Blue Cross Blue Shield $13,085. 182
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Board of Trustees meeting 187
April 7, 2014 188
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U. Approval of the Employee Benefits Insurance Program renewal with Blue Cross Blue 190
Shield and Cobra Rates for Fiscal Year 2014/2015 effective June 1, 2014. 191
V. Acceptance of committee reports as presented. 192
Roll #2: Voting “aye”: Trustees Shapiro, McGreal, Ryan, Michaels and Dwyer. 193
Motion carried 5-0. 194
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Motion by Trustee Shapiro to approve the Consent Agenda as presented; seconded by Trustee 196
Michaels. 197
Roll #3: Voting “aye”: Trustees Shapiro, McGreal, Ryan, Michaels and Dwyer. 198
Motion carried 5-0. 199
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Items Removed from the Consent Agenda: 201
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ITEM N: Trustee McGreal voiced concern on pedestrian safety issues. A letter from Carolyn 203
Roberts, Jewel Store Director was introduced noting barriers will be installed and the tent has 204
been downsized to 17 x 30. 205
Motion by Trustee Michaels to approve the request from Jewel-Osco to erect a temporary tent 206
for their garden center at the south end of the parking lot located at 12001 S. Pulaski, from April 207
10, 2014 through June 30, 2015; seconded by Trustee Shapiro. 208
Roll #4: Voting “aye”: Trustees Shapiro, Michaels and Ryan. 209
Voting “nay”: Trustees McGreal and Dwyer. Motion carried 3-2. 210
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ITEM P: Trustee Ryan recommended professional engineering services to oversee this project. 212
Mayor Kitching reported on the additional cost to hire a professional engineer. 213
Motion by Trustee Dwyer to approve awarding the bid project for the Lift Station Upgrade to 214
Genko Industries, low bidder at $328,323; seconded by Trustee Shapiro. 215
Roll #5: Voting “aye”: Trustees Shapiro, Michaels, Dwyer. 216
Voting “nay”: Trustee Ryan. 217
Voting “present”: Trustee McGreal. 218
Motion carried. 219
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ITEM R: Motion by Trustee Dwyer to approve acceptance of the Planning & Zoning 221
recommendation and for approval to have the attorney prepare an ordinance for a change in 222
Zoning from B-1 to B-3 Special Use, to allow for the sale of liquor for the property commonly 223
known as Dotty’s, 12262 S. Pulaski. (Case 2014-2-Z-100); seconded by Trustee Shapiro. 224
Roll #6: Voting “aye”: Trustees Shapiro, Ryan, Michaels and Dwyer. 225
Voting “nay”: Trustee McGreal. 226
Motion carried 5-1. 227
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UNFINISHED BUSINESS: Trustee McGreal asked when the next JAWA meeting is 229
scheduled. Mayor Kitching reported the next meeting is scheduled for April 10, 2014 at 3:30 230
p.m. Trustee McGreal requested Board notification via email when a JAWA Board meeting is 231
scheduled or cancelled. 232
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NEW BUSINESS: None. 234
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ADJOURNMENT: Motion by Trustee McGreal to adjourn; seconded by Trustee Shapiro. All 236
in favor; none opposed. Motion carried, meeting adjourned at approximately 8:20 p.m. 237
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Respectfully submitted, 239
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_______________________________ 243
Deborah Venhuizen 244
Village Clerk, Alsip, Illinois 245
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