2022 07-05 Board Meeting Minutes1
2 VILLAGE OF ALSIP
3 MINUTES OF
4 BOARD OF TRUSTEES MEETING
5 JULY 5, 2022
6
7 Mayor Ryan called the meeting to order at 7:32p.m. Clerk Harding called the roll with the following
8 in attendance: Trustees Dalzell, McLawhorn, Perretta and Mayor Ryan. Trustees Nava-Esparza,
9 Murphy, and Juarez-Mendoza were absent.
10
11 Mayor Ryan asked for a moment of silence in observance of the tragic events over the weekend in
12 Highland Park.
13
14 Mayor Ryan reminded that July 16th from 9:30am-12:30pm they will be spreading mulch at the boat
15 launch where the trees were planted. All volunteers are welcome,please register on the village website
16 at villageofalsip.org.
17
18 MAYOR'S REPORT: Mayor Ryan presented: 1) Presentation by Impel Union regarding updates
19 and request for an extension to have a 12' privacy fence installed at the perimeter of the property.
20 Blazhe Mitrevski was in attendance from Impel Union. They have already put approximately $3.5
21 million into the property to become compliant by adding a retention pond, sewer, and paving. They
22 are asking for a 1-year extension on the fence requirement because they price of everything have
23 gone up and companies are not able to deliver the product in a timely manner. Mayor will ask for
24 an official vote at July 18, 2022 board meeting. 2) Approval of an agreement between the Village of
25 Alsip and View Transit LLC ("Bus Shelters") granting a license to continue operating the Existing
26 Shelters (with advertising) and to erect, install, maintain and repair any additional transit shelters on
27 locations agreed to by the Village and View, for a period of five (5) years commencing on
28 November 1, 2022 and ending on October 31, 2027. The former bus shelter provider IC&SC sold
29 their interest to View Transit LLC. This is the same agreement we had with IC & SC. Attorney Joe
30 Cainkar looked everything over and made minor adjustments, which View Transit LLC agreed to.
31
32 CLERK'S REPORT: Clerk Harding presented: 1) Presentation and approval of the June 20, 2022
33 Board Meeting Minutes.
34
35 ATTORNEY'S REPORT: Attorney Joe Cainkar: 1)No report.
36
37 ENGINEER'S REPORT: Will Dolan: 1) Was absent. Mayor stated he has spoke to Will on more
38 MFT projects and that there may be a delay in the resurfacing project due to a strike at the quarries.
39
40 PUBLIC FORUM: No one came forward.
41
42 FINANCE AND INFORMATION TECHNOLOGY REPORT: Trustee McLawhorn presented: 1)
43 Approval of a list of payroll dated July l, 2022 totaling $405,064.02. 2) Approval of a list of
44 accounts payable dated July 5, 2022 with a recap of General Fund $132,150.59; Road& Bridge
45 $6,686.92; MFT $5,355.48; Pulaski TIF $66.00; Health Insurance $1,477.54; Water& Sewer
46 $58,308.55; Sanitary Sewers $5,580.25; Heritage I/II $40,474.81; Retiree Health Insurance
47 $42,991.55; for all funds totaling $293,091.69. 3) Approval for Industrial Appraisal to perform a
48 re-appraisal of Village assets for no more than $10,150.00. 4) Approval of a Resolution approving
49 Credit Card Service and Related Agreements with Fifth Third Bank to allow vendor payments by
50 credit card. 5) Discussion of MFA implementation to reduce Cyber Policy premiums. Joyce stated
51 we are getting dinged on policies that do not have this. Trustee McLawhorn asked Joyce to look
52 into having fobs for everyone. Mayor asked to discuss this at a later time off camera due to security
53 reasons. 6) Discussion of Natural Gas contract due to expire in August 2022. Joyce will get prices
54 for next board meeting and if have contracts, Attorney Joe Cainkar stated, the office could move
55 forward with a contract given the board preapproval of an amount. 7) Discussion/approval of Asset
56 Management System—analysis of 3 systems—Brightly, Cartegraph, and Utility Cloud. Mayor
57 would like to pull this from the agenda and discuss it next week at the committee meeting. 8)
58 Approval of a Custodian quote for the OPEB Trust. There were quotes from First Midwest, 5/3,
59 and US Bank. First Midwest was the best pricing at $3750 annual fee and no transfer fees. 9)
60 Approval of PTAB settlement for First Midwest Bank, 11900 S Pulaski for$225,000 in assessed
61 value for 2019.
62
63 FIRE DEPARTMENT REPORT: Trustee Dalzell presented: 1)No report.
64
ROARD OF TRUSTEES M ETING JU L Y 5,2022
65 POLICE AND TRAFFIC SAFETY REPORT: Trustee Dalzell presented: 1) Chief Miller wanted to
66 congratulate Mohamad Shehadah and Kevin Stepanek who graduated from the academy and have67beenonthejobfor2weeksnow. Kevin Stepanek graduated with academic honors and top of his
68 class. 2) Mayor asked if they police department still needs the 4 vehicles and do they still need the
69 extra 1 if fire debarment takes the other one we appropriated for. Chief Miller said yes
70
71 PUBLIC WORKS AND BOAT LALTNCH REPORT: Trustee Juarez-Mendoza presented: 1)
72 Recommendation that the 2022-23 MFT Street Resurfacing contract be awarded to the low bidder,
73 Gallagher Asphalt Corporation in the amount of Six Hundred Thirteen Thousand One Hundred
74 Twenty-Six Dollars and Thirty-Five Cents ($613,126.35). 2) Recommendation that the 2022-23
75 MFT Crack Sealing contract be awarded to the low bidder, Denler, Inc. in the amount of Ninety-
76 One Thousand Four Hundred Four pollars and Eight Cents ($91,404.08). This would be the
77 Chippewa area, Tripp/Keeler 127'-124th. 3)Approval to award contract for the"Parkway Tree
78 Stump Cleanup and Restoration"to lowest bidder, Desiderio Landscaping, for the amount of
79 $15,990.00.
80
81 SEWER AND WATER: Trustee Dalzell presented: 1)No report.
82
83 BUILDING AND HEALTH REPORT: Trustee Perretta presented: 1)No report. Mayor will meet
84 with Rodger Early coming up to discuss permit fees and let Trustee know.
85
86 HUMAN RESOURCES AND INSURANCE: Trustee Murphy presented: 1)No report. Mayor
87 stated they are still actively searching for an new HR employee, they have a zoom meeting
88 tomorrow.
89
90 REPORTS OF SPECIAL COMMITTEES
91
92 ECONOMIC DEVELOPMENT: Trustee Perretta presented: 1)No report. Mayor noted that
93 Firewater BBQ looks great and they will send invoices for their underground work being done.
94 There is Bell Tire coming in at the old Baker's Square on 111 th and a Popeyes coming in at the US
95 Bank on Pulaski. Planning and zoning meetings are scheduled for July 20th for both.
96
97 VILLAGE PROPERTIES: Trustee McLawhorn presented: 1)No report
98
99 ORDINANCE AND LEGISLATION: Trustee Perretta presented: 1)No report
100
101 PLANNING & ZONING AND LICENSES: Trustee McLawhorn presented: 1) Presentation and
102 approval of a list of licenses dated June 17, 2022 through July l, 2022. Would like to welcome JC's
103 Premier Plumbing, Heating, and Cooling LLC located at 4240 W. 124' Place.
104
105 PRESENTATIONS. PETITIONS COMMUNICATIONS:
106
107 CONSENT AGENDA
108 A. Approval of an agreement between the Village of Alsip and View Transit LLC (`Bus
109 Shelters") granting a license to continue operating the Existing Shelters (with
110 advertising) and to erect, install, maintain and repair any additional transit shelters on
111 locations agreed to by the Village and View, for a period of five (5) years commencing
112 on November 1, 2022 and ending on October 31, 2027. The former bus shelter provider
113 IC&SC sold their interest to View Transit LLC.
114 B. Approval of the June 20, 2022 Board Meeting Minutes.
115 C. Approval of a list of payroll dated July 1, 2022 totaling $405,064.02.
116 D. Approval of a list of accounts payable dated July 5, 2022 totaling $293,091.69.
117 E. Approval for Industrial Appraisal to perform a re-appraisal of Village assets for no more
118 than $10,150.00.
119 F. Approval of a Resolution approving Credit Card Service and Related Agreements with
120 Fifth Third Bank to allow vendor payments by credit card.
121 Resolution 2022-07-R-1
122 G. Approval of Asset Management System—analysis of 3 systems—Brightly, Cartegraph,
123 and Utility Cloud. REMOVED BY MAYOR RYAN AND TRUSTEE
124 MCLAWHORN FOR FURTHER DISCUSSION AT A LATER DATE.
125 H. Approval of a Custodian quote for the OPEB Trust with First Midwest Bank at $3,750
126 annual fee.
127 I. Approval of PTAB settlement for First Midwest Bank, 11900 S Pulaski for$225,000 in
128 assessed value for 2019.
BOARD OF TRUSTEES MEETING JU L Y 5,2022
129 J. Approval for the 2022-23 MFT Street Resurfacing contract to be awarded to the low
130 bidder, Gallagher Asphalt Corporation in the amount of Six Hundred Thirteen Thousand
131 One Hundred Twenty-Six Dollars and Thirty-Five Cents ($613,126.35).
132 K. Approval for the 2022-23 MFT Crack Sealing contract to be awarded to the low bidder,
133 Denler, Inc. in the amount of Ninety-One Thousand Four Hundred Four pollars and
134 Eight Cents ($91,404.08).
135 L. Approval to award contract for the "Parkway Tree Stump Cleanup and Restoration"to
136 lowest bidder, Desiderio Landscaping, for the amount of$15,990.00.
137 M. Approval of a list of licenses dated June 17, 2022 through July 1, 2022.
138 N. Acceptance of Department Activity Reports as presented.
139 O. Acceptance of Committee Reports as presented.
140
141 Mayor Ryan asked if there were any items to be removed from the Consent Agenda.
142
143 Removal of Items from Consent A e nda:
144 Item G: Approval of Asset Management System—analysis of 3 systems—Brightly, Cartegraph, and
145 Utility Cloud.
146
147 Motion to Establish Consent A e:
148
149 Motion by Trustee Dalzell to establish the Consent Agenda as presented; seconded by Trustee
150 McLawhorn.
151
152 Roll #1: Voting"aye": Trustees Dalzell, McLawhorn, Perretta., and Mayor Ryan Motion carried 4-0.
153
154 Consent A egnda
155
156 Motion by Trustee McLawhorn to approve the Consent Agenda as presented; seconded by Trustee
157 Perretta.
158
159 Roll #2: Voting"aye": Trustees Dalzell, McLawhorn, Perretta, and Mayor Ryan. Motion carried 4-0.
160
161 UNFINISHED BUSINESS:
162
163 NEW BUSINESS: Joyce stated that her part-time temporary administrator is leaving and would like
164 a consensus to hire a replacement.
165
166 Consensus to hire a temporary part-time employee in the Finance Department at a rate of
167 $13.33/hour
168
169 Roll#3: Voting "aye": Trustees Dalzell, McLawhorn, Perretta, and Mayor Ryan. Consensus
170 carried 4-0.
171
172 ADJOURNMENT: Motion by Trustee McLawhorn to adjourn and; seconded by Trustee Perretta.
173 All in favor; none opposed. Motion carried. Meeting adjourned at 8:15pm.
174
175
176 Respectfully submitted,
177
178
179 c. ' `.
180 Renee N. Harding
181 Village Clerk, Alsip, Illinois
182
BOARD OP TRUSTEES MEF,TING J UL Y 5,2022