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2023 11-06 Board Meeting Agenda VILLAGE OF ALSIP VILLAGE BOARD OF TRUSTEES MEETING AGENDA NOVEMBER 6, 2023 - 7:30 P.M. 1. CALL TO ORDER AND ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. OFFICERS REPORTS A. Mayor Ryan 1) Approval of the appointment of Alsip resident Jonathan Torres as a commissioner of the Planning & Zoning Commission to fill the vacancy left by Stan Graczyk who recently re- tired. 2) Approval of the appointment of Planning & Zoning Commissioner John Gallagher to Vice-Chairman of the Planning & Zoning Commission. B. Clerk Harding 1) Approval of the October 16, 2023 Board Meeting Minutes. 2) Approval of the September 2023 IDOT Motor Fuel Allotment in the amount of $75,040.24. 3) Presentation and approval of October 30, 2023 Committee Meeting Minutes. C. Attorney D. Engineer 4. PUBLIC FORUM 5. STANDING COMMITTEES A. Finance and Information Technology, Trustee McLawhorn 1) Approval of a list of payroll dated November 3, 2023 totaling $476,504.54. 2) Approval of a list of accounts payable dated November 6, 2023 totaling $872,520.29. B. Fire, Trustee Murphy 1) APPROVAL OF AN ORDINANCE AMENDING CHAPTER 9, FIRE PREVENTION AND PROTECTION, ARTICLE IV, HAZARDOUS MATERIALS DISCHARGE, SECTION 9-61, DEFINITIONS, OF THE MUNICIPAL CODE OF THE VILLAGE OF ALSIP. 2) Request to approve holiday pay in the amount of $67,056.90 as per the Collective Bar- gaining contract. 3) Request to approve to pay the 1st half of the Shift Commander/ Asst. Shift in the amount of $4,125.00 as per the Collective Bargaining Contract. 4) Request to approve to pay the educational stipend of $ 17,650.00 as per the Collective Bargaining contract. 5) Thank you to C.J. Erickson Plumbing Company. The Alsip Fire Department would like to thank C.J Erickson Company for their generous donation of 2- Makita battery operated bandsaws. These will be part of our arsenal for specialized rescue. 6) Motion to approve Marchione Electric to replace the overhead lights in the apparatus bays in both stations for a cost of $28,070.00. Marchione was the lowest bid received on October 30th. This project has been budgeted for. C. Police and Traffic Safety, Trustee Dalzell 1) Approval to hire 2 Officers for the January Academy. D. Public Works and Boat Launch, Trustee Juarez-Mendoza 1) Approval of the Public Works September 2023 Monthly Activity Report. 2) Request of approval of a resolution in support of and execution of the Intergovernmental Agreement between the Village of Alsip and Cook County establishing an agreed upon protocol for the administration and management of a $15,000 award of Invest in Cook -wide pedestrian study which is being led by the Chicago Metropolitan Agency for Planning (CMAP), in partnership with the Village. Page 1 of 3 E. Sewer and Water, Trustee Nava-Esparza F. Building and Health, Trustee Perretta G. Human Resources and Insurance, Trustee Murphy 6. SPECIAL COMMITTEE REPORTS A. Economic Development, Trustee Nava-Esparza B. Village Properties, Trustee McLawhorn 1) Approval advertising an (RFP) Request for Proposal, seeking qualified contractors to re- place the roof on the Public Works Garage. C. Ordinance and Legislation, Trustee Perretta D. Planning & Zoning and Licenses, Trustee Juarez-Mendoza 1) Approval of a list of licenses dated October 9, 2023 through October 27, 2023. 2) APPROVAL OF A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF ALSIP AND THE COUNTY OF COOK RELATIVE TO PARTICIPATION IN THE 2023 INVEST IN COOK PRO- GRAM FOR A PLANNING STUDY FOR PEDESTRIAN AND CYCLING MOBILITY IMPROVEMENTS. 7. PRESENTATIONS, PETITIONS, COMMUNICATIONS 8. Removal of Items from Consent Agenda. 9. Motion to Establish Consent Agenda. 10. CONSENT AGENDA A. Approval of the appointment of Alsip resident Jonathan Torres as a commissioner of the Planning & Zoning Commission to fill the vacancy left by Stan Graczyk who recently re- tired. B. Approval of the appointment of Planning & Zoning Commissioner John Gallagher to Vice- Chairman of the Planning & Zoning Commission. C. Approval of the October 16, 2023 Board Meeting Minutes. D. Approval of the September 2023 IDOT Motor Fuel Allotment in the amount of $75,040.24. E. Approval of October 30, 2023 Committee Meeting Minutes. F. Approval of a list of payroll dated November 6, 2023 totaling $476,504.54. G. Approval of a list of accounts payable dated November 6, 2023 totaling $872,520.29. H. APPROVAL OF AN ORDINANCE AMENDING CHAPTER 9, FIRE PREVENTION AND PROTECTION, ARTICLE IV, HAZARDOUS MATERIALS DISCHARGE, SEC- TION 9-61, DEFINITIONS, OF THE MUNICIPAL CODE OF THE VILLAGE OF ALSIP. Ordinance 2023-11-____ I. Approval of holiday pay in the amount of $67,056.90 as per the Collective Bargaining con- tract. J. Approval to pay the 1st half of the Shift Commander/Asst. Shift in the amount of $4,125.00 as per the Collective Bargaining Contract. K. Approval to pay the educational stipend of $ 17,650.00 as per the Collective Bargaining con- tract. L. Approval Marchione Electric to replace the overhead lights in the apparatus bays in both sta- tions for a cost of $28,070.00. Marchione was the lowest bid received on October 30th. This project has been budgeted for. M. Approval to hire 2 Officers for the January Academy. N. Approval of a resolution in support of and execution of the Intergovernmental Agreement be- tween the Village of Alsip and Cook County establishing an agreed upon protocol for the administration and management of a $15,000 award of Invest in Cook funds. These funds will be used towards the -wide pedestrian study which is being led by the Chicago Metropolitan Agency for Planning (CMAP), in partnership with the Village. Resolution 2023-11-R-____ O. Approval advertising an (RFP) Request for Proposal, seeking qualified contractors to replace the roof on the Public Works Garage. P. Approval of a list of licenses dated October 9, 2023 through October 27, 2023. Page 2 of 3 Q. APPROVAL OF A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF ALSIP AND THE COUNTY OF COOK RELATIVE TO PARTICIPATION IN THE 2023 INVEST IN COOK PROGRAM FOR A PLANNING STUDY FOR PEDESTRIAN AND CYCLING MOBILITY IMPROVE- MENTS. Resolution 2023-11-R-____ R. Acceptance of Department Activity Reports as presented. S. Acceptance of Committee Reports as presented. 11. Motion to approve the Consent Agenda as presented. 12. UNFINISHED BUSINESS 13. NEW BUSINESS 14. ADJOURNMENT Page 3 of 3